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UTBMS eDiscovery Code Set

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The LEDES Oversight Committee (LOC) Uniform Task Based Management System (UTBMS) eDiscovery Code Set, ratified in 2011, is based on the EDRM Metrics Code set.

For more information about LEDES, go to http://www.ledes.org/.

For more information about UTBMS, go to http://utbms.com.

The top-level codes are:

Top Level UTBMS eDiscovery Codes

Code
Description
L600Identification
L610Preservation
L620Collection
L630Processing
L650Review
L660Analysis
L670Production
L680Presentation
L690Project Management

The complete code set is:

UTBMS eDiscovery Code Set

Code
Description
Comment
Examples
L600Identification (NOS)"NOS" = Not Otherwise Specified (catch-all, includes the subcategories)Primarily hourly charges.
L601Discovery planningIncludes initial review of complaint, development of data map
L602InterviewsActivities and actions related to the conducting of interviews with custodians, data stewards, or other individuals or groups within the organization.
L609Quality assurance and controlActivities and actions related to ensuring that the process and practices used to perform analysis meet an acceptable level of defensibility.
L610Preservation (NOS)"NOS" = Not Otherwise Specified (catch-all, includes the subcategories)Primarily hourly charges.
L611Preservation orderActivities and actions related to ensuring that data is preserved in accordance with requirements and assist with any efforts to seek relief from preservation order that may be issued by the court. Includes notice letters to other parties.
L612Legal holdActivities and actions related to a) developing / drafting of appropriate legal hold for nature of litigation and distributing to identified custodians and data stewards, b) tracking and monitoring of responses received from custodians and including addressing any questions, and c) the release of a custodian or data steward from legal hold due to conclusion of litigation via settlement, conclusion of appeal or otherwise.
L619Quality assurance and controlActivities and actions related to ensuring that the process and practices used to perform analysis meet an acceptable level of defensibility.
L620Collection (NOS)"NOS" = Not Otherwise Specified (catch-all, includes the subcategories)Primarily charges on a per custodian or a flat/fixed fee basis.
L621Collection/RecoveryActivities and actions related to the collection and/or recovery of a) custodial email residing on the network, server, home share or enterprise archive or journal, hard-drives and removable media, as well as paper files, b) collection and/or recovery of non-custodial data the network, server, group shares, removable media and paper files, and c) decrypting files, cracking passwords, files restoration and other forensic analysis activity. Includes selective collection, searches and source imaging.
L622Media costsActivities and actions used to track the actual costs of media used for preservation, collection, production and other activities and actions requiring purchase or additional media or use of existing media resources.
L623Media/ Transfer, Receipt, InventoryActivities and actions related to the transfer, receipt, tracking an inventory of .
L629Quality assurance and controlActivities and actions related to ensuring that the process and practices used to perform analysis meet an acceptable level of defensibility.
L630Processing (NOS)"NOS" = Not Otherwise Specified (catch-all, includes the subcategories)Primarily charges on a per GB, per custodian, or a flat/fixed fee basis.
L631 stage, preparation and processActivities and actions related to staging, preparing and processing . Includes culling, date filtering, key word application, ECA and other related.
L632Scanning - Hard CopyIncludes OCR, production of metadata, and other services involved around scanning
L633Foreign language translationActivities and actions related to foreign language translation of both electronic and paper documents.
L634Exception handlingActivities and actions related to exception of both electronic and paper documents requiring special handling. Includes decryption.
L639Quality assurance and controlActivities and actions related to ensuring that the process and practices used to perform analysis meet an acceptable level of defensibility.
L650Review (NOS)"NOS" = Not Otherwise Specified (catch-all, includes the subcategories)Primarily charges on a hourly, per GB, per document or per page charges.
L651Hosting costsActivities and action related to a)creation of the underlying database(s) in which unstructured and structured data which has been processed will reside for access and/or review, b) loading of the processed data into the underlying database(s), c) on-line storage required to store and make the processed data available for access and/or review, d) user access and license fees that provide the user with the ability to access and/or review the hosted data, and e) archiving data from and to on-line storage to a more cost effective for of storage such as near-line, secondary or off-line storage such as tape or cartridge in the event a matter goes dormant for a period of time.
L693Review Planning & TrainingReview Planning & Training
Activities and actions related to the development and providing of initial and ongoing training prior to initial document review or periodically throughout the document review. Includes development of review protocol.
L652Objective and Subjective codingActivities and actions related to unitizing and the objective and subjective coding of basic bibliographic information related to both electronic and paper-based data and documents, including auto-coding.
L653First pass document reviewActivities and actions related to performing first pass document review such as determining relevancy, issue coding, tagging, and initial privilege determination.
L654Second pass document reviewActivities and actions related to second pass QC of data and documents coded for relevancy, issue codes, tagging, and initial privilege determination during the first pass review.
L655Privilege reviewActivities and actions related to performing final privilege review and determination of documents, as well as all privilege log related work.
L656RedactionActivities and actions related to the development and implementation of a redaction protocol and the actual redaction of data and documents consistent with such a protocol.
L659Quality assurance and controlActivities and actions related to ensuring that the process and practices used to perform analysis meet an acceptable level of defensibility.
L660Analysis (NOS)"NOS" = Not Otherwise Specified (catch-all, includes the subcategories). Activities and actions required by litigation teams to be able to make informed decisions about strategy and scope through reliable methods based on verified data.Primarily hourly charges.
L670Production (NOS)"NOS" = Not Otherwise Specified (catch-all, includes the subcategories).Primarily charges on a per GB, per custodian, or a flat/fixed fee basis.
L671Conversion of to production formatActivities and actions related to the TIFFing, bates stamping, endorsing, preparation of load files and deliverables to be provided as part of the data and/or document production(s). Also includes any technical time not included in the base production charges.
L679Quality assurance and controlActivities and actions related to ensuring that the process and practices used to perform analysis meet an acceptable level of defensibility.
L680Presentation (NOS)"NOS" = Not Otherwise Specified (catch-all, includes the subcategories). Activities and actions to prepare and display before audiences (at depositions, hearings, trials, etc.), especially in native & near-native forms, to elicit further information, validate existing facts or positions, or persuade an audience.Primarily hourly charges.
L690Project Management (NOS)"NOS" = Not Otherwise Specified (catch-all, includes the subcategories). Activities or actions to associated with supervising or managing specific activities or actions throughout the EDRM continuum such as conducting meetings and team calls, developing work plans, budgets, forecasts, reports and other meaningful activities or for general project management not associated with a particular "L" code.Primarily charges on a hourly or a flat/fixed fee basis.
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