Load File

Definition(s)

  • A load file is used to import images or coding (the bibliographic information about a document (e.g., To, From, CC, BCC, and Subject fields within an email) into a database. It sets out links between the records in a database and the document image files to which each record pertains. This is a critical deliverable of any processing, scanning, or coding job. Without a correctly structured load file, documents will not properly link to their respective database records. 1
  • A data file that sets out links between the records in a database and the document image files to which each record pertains. This is a critical deliverable of any scanning and coding job. Without a correctly structured load file, documents will not properly link to their respective database records. 2
  • A file accompanying output data delivered to a client, containing a log of files and images in a format required by the client’s document management system. 3
  • A text file with entries for application information and comments. Typically used in automated litigation support to carry instructions about a document image collection for linking to a database program. 4
  • A file that relates to a set of scanned images and indicates where individual pages belong together as documents. 5
  • A standardised file used for loading metadata and other information into a Litigation Support System. Such files generally contain metadata in a delimited format together with information used to load a copy document into the system. A standardized file used for loading metadata and other information into a Litigation Support System. Such files generally contain metadata in a delimited format together with information used to load a copy document into the system. 6

Notes

  1. EDRM Metrics Glossary
  2. Fenwick & West LLP, FWPS eDiscovery Terminology (11/6/2005). Citing Commonwealth Legal’s Litigation Support Glossary, http://commonwealthlegal.com/resources/glossary.html#l.
  3. Ibis Consulting, Glossary.
  4. Legal Electronic Document Institute, Basic Principles of Automated Litigation Support (2005).
  5. Formerly American Document Management, Glossary of Terms, now 5i Solutions Glossary.
  6. LitSavant Ltd., Glossary, http://www.litsavant.com/full-glossary.aspx